How to Do a Home Inventory – How to Document Your Possessions for Insurance

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how to do a home inventory
Do you have enough homeowner’s insurance? Everyone has some possessions they consider irreplaceable – be it family heirlooms or photographs, jewelry, memorabilia, financial documents, and other valuables. But the items you use every day are just as valuable when you are considering your homer’s insurance and your estate plan. It’s better to protect yourself now…

Do you have enough homeowner’s insurance?

Everyone has some possessions they consider irreplaceable – be it family heirlooms or photographs, jewelry, memorabilia, financial documents, and other valuables. But the items you use every day are just as valuable when you are considering your homer’s insurance and your estate plan.

It’s better to protect yourself now and document your possessions rather than trying to do it after something has happened.

A home inventory will give you an accurate recording of your assets for insurance purposes. It will also give you a better idea of how much homeowner’s insurance you need to ensure proper coverage.

How to do a Home Inventory

how to do a home inventoryThere are several ways to document your possessions. You’ll need to find what works for you and then discuss your decision with your insurance company to make sure they feel it’s the best way. Here are a few suggestions for you to consider.

Tip: Don’t forget to document everything! The items you use daily are probably more valuable than you think. Imagine having to replace your furniture, dishes, silverware, clothing, bed linens, your books, CDs, DVDs, etc.

The items you use every day would probably cost more to replace than the things you think of first, such as electronics, jewelry, art, etc.

1. Video Tape Home Inventory

When you videotape your entire home, you’ll show everything you have so it proves what’s in your home. The best way to do this is to start at one end of your home and work to the other end. Speak to the camera while you video explaining each thing you look at, so the insurance company knows what you’re talking about.

This video doesn’t need to be professionally done; your home video recorder will work perfectly. All you need to do is walk around your home and take a video of the important things that are covered in your home insurance policy.

Make sure you include the garage and any other buildings on your property that are listed in your home owner’s policy.

2. Home Inventory with Photos

When you document your possessions for insurance purposes, photos work well. You’ll need to take clear pictures of everything you want to be covered. When you print them out, document where the item is in your home and what it is, if it’s not obvious from the photo.

As with videos, you don’t need professional photos. Your digital camera will work just fine for the needs of your insurance company. The most important thing is that you take the pictures close enough to see what the item is and where it’s located in your home.

3. Home Inventory via Documentation

This process is similar to creating a financial inventory: start by writing down everything you want to be insured. Document where the item is in your home, and what it is. Include serial numbers and model numbers if applicable. You can then give a copy of the sheet to your insurance agent.

It is probably a good idea to document your possessions in conjunction with the video or photo documentation. By doing this, you have a listing of serial numbers, model numbers, and other specific information that will help file a claim.

Free online home documentation software. You can get a free online home documentation software program from KnowYourStuff.org, which is sponsored by the Insurance Information Institute. The software will help you do a room-by-room inventory of your personal belongings.

4. Documenting One of a Kind Items and Other Valuables

You may wish to get a professional appraisal for jewelry, artwork, antiques, memorabilia, and other one-of-a-kind or hard to replace valuables.

Be sure check your homeowner’s insurance policy for limits on single items and take out a rider on these items if necessary (for example, my wife and I took out a rider for her wedding ring).

Tip: Get homeowner’s insurance rate quotes at least once per year to ensure you are getting the best value for your needs. Be sure to include any riders for valuable property in your homeowner’s insurance quotes.

5. Where and How to Store Your Home Inventory

Your home inventory doesn’t do you any good if it is in your house and it is stolen, burned, damaged by floodwaters, or otherwise destroyed.

You should consider keeping a copy in a safe deposit box if you have one, with a relative or close friend, with your insurance agent if they keep copies for customers, or uploaded to an online file storage service like DropBox, Google Drive, Mozy, or Carbonite.

If you have a fireproof safe, keep a copy of your documentation in there for safekeeping.

Better safe than sorry!

You never know when something terrible may happen, so it’s better to be protected. The suggestions above will help you to learn how to document your possessions for insurance purposes, so your items will be protected if something were to happen.

This information will also give you insight into how much homeowners insurance you should buy, make it easier and quicker to settle a homeowners insurance claim, and make it easier to substantiate any losses for tax reasons.

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About Ryan Guina

Ryan Guina is the founder and editor of Cash Money Life. He is a writer, small business owner, and entrepreneur. He served over 6 years on active duty in the USAF and is a current member of the IL Air National Guard.

Ryan started Cash Money Life in 2007 after separating from active duty military service and has been writing about financial, small business, and military benefits topics since then. He also writes about military money topics and military and veterans benefits at The Military Wallet.

Ryan uses Personal Capital to track and manage his finances. Personal Capital is a free software program that allows him to track his net worth, balance his investment portfolio, track his income and expenses, and much more. You can open a free account here.

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  1. Neal A. Deutsch, CFP says

    Great article. In addition, if you have any receipts for your purchases, you may want to lay them out and photograph or video them as well. The same can be said for any appraisals of jewelry, collections, antiques or any documentation that may get destroyed in a fire, flood or other catastrophe. Set up an appointment to meet personally with your insurance agent to make sure you are adequetly covered, and not under or over-insured. If you sell or give a piece of jewelry to your choldren, be sure to remove it from your policy.

  2. Neal @ Wealth Pilgrim says

    I like this article.

    I sent my video to my insurance agent too…just to be on the safe side.

  3. MistyLa Mont says

    I currently moved into a new home. Three months later my old home burned to the ground. Now that is a wake up call. I no longer owned the home, it wasbeing remodled before the owners moved in,thank God no one was hurt. (the cause was a spark off the electric line) I was on the phone with my insurance agent as the house was burning. I am glad I did because I thought I had more coverage than I did. I took inventory, pictures, video. I have copies, they are all in safe places, away from my home.

  4. Hank says

    My family makes sure to keep our packing lists / inventory sheets from the moving company when they box up all of our worldly possessions. Granted….it is a somewhat vague gauge and more details are needed in photos and video, but the inventories give you a great starting point.

    • Ryan says

      Good point – and a useful solution for people who move often. Just be sure to keep a copy off-site to prevent a fire from destroying it. 🙂

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